It is agreed that the following Terms and Conditions set out the total agreement made between the parties and that no variation or modification of this contract shall be effective unless agreed by both parties in writing.
Booking Fee – The booking fee secures the services of the photographer for the wedding on the date agreed and is non-refundable or transferable in the event of cancellation, it being the agreed loss suffered by the photographer due to cancellation. Cancellation less than 12 weeks before the wedding will result in payment in full. All cancellations must be in writing.
Expenses – Any additional travel, accomodation or other expenses shall be agreed in advance with the client.
Payments – Following payment of the booking fee, the balance of the total fee is due 14 days prior to the wedding date. No photographs, prints or albums will be delivered until all payments due have been paid in full. Payment for any additional prints or services is to be made at the time of ordering.
Prints – All print sizes are nominal. The photographer will provide a pleasing colour balance but cannot guarantee exact colour matching due to the limitations of the photographic process. Prints ordered at different times may show variations in colour balance or density.
Copyright – Any images or copies of images whether stored digitally or otherwise are protected by the Copyright, Designs and Patents Act 1988 and remain the copyright of Sam Frost. The client may reproduce the supplied digital copies of the photographs for any private or domestic purpose, including online use, but may not supply them to any third party for any commercial publication. No other reproduction is permitted in any form without the written permission of the photographer. Sam Frost may use any images for promotional purposes (including, but not limited to, website, portfolio, promotional literature, exhibitions, competitions, or advertising). No other editorial or commercial use will be made without the prior written agreement of the client.
Aesthetics – Sam Frost shall be granted total artistic license in relation to the poses photographed and the locations used. The photographer's judgment regarding the locations, poses and number of images taken shall be deemed correct. Due to the vagaries of the weather and the willingness of subjects it may not be possible to capture any or all images previously requested.
Limitation of Liability – In the unlikely event of a total photographic failure or cancellation of this contract by either party or in any other circumstance the liability of one party to the other shall be limited to the total value of the contract. Neither party shall be liable for indirect or consequential loss.
Cancellation – The client may cancel this contract at any time by giving written notice to Sam Frost but in doing so shall forfeit any monies paid. Cancellation less than 12 weeks before the wedding date will result in the payment in full being due. If the photographer has to cancel this contract for reasons beyond his control, (death, injury, sickness etc.), his liability shall be limited to a full refund of all monies paid. Every effort will be made to find an alternative, qualified photographer.
Negatives / Digital Files – Negatives / digital files remain the sole property of Sam Frost.
Complaints – Any complaints should first be raised by the client in writing within 14 days from the date of provision of the images.
Payments – All cheques to be made payable to Sam Frost. Bank transfer (BACS) payments can be accepted by arrangement.
As revised October 2017.